Printing press guidelines

1. Compiling of material

Photos and colours

The digital press uses the sRGB colour profile and Coated FOGRA39 for CMYK images.

For black and white printing, convert the photos to grayscale in the original layout.

In four-colour printing, the best grayscale colour quality is achieved using only black ink.

Lighten darker areas especially when printing on uncoated paper. This improves reproduction so photos do not appear too dark.

Use 300 dpi resolution for halftones and at least 600 dpi for bitmaps.

If you are finishing the layout of your thesis using MSWord, you do not have to change the images to CMYK format. The print house will transform all colors automatically. If youd thesis contains images with accurate color tone, you can order a printed proof in addition to the PDF version included in the price. The printed proof increases the delivery time, so take that into account when scheduling.

Fonts

In PDF files, all fonts must be embedded. If materials are submitted in a format other than PDF, provide the fonts separately.

Layout and bleed

Place each page on a separate page in the PDF, i.e. do not place two pages side-by-side.

Remember to add a 3 mm bleed if an element covers the entire page. Include the crop marks in the PDF.

If you are ordering a roll-up, remember to add 5 mm bleed and 245 mm extra space in the bottom of the page.

If you send materials in an editable layout file, also send the photos, graphics and fonts.

Creating PDF document

To save a Word document in PDF format:

File> Print> PDF-XChange 4.0> Printer Properties> Fonts> Include all available fonts.

2. Sending the material

Naming files

Name files clearly, for example, using the client’s name. If a work includes many separate PDF files, indicate numerical order in the file name.

• Do not use special characters or Scandinavian letters in the file name (e.g. “! # % & å ä ö).
• Do not use a space in the file name. Use the underscore instead (_).
• Use the file name extension when naming files (e.g. photo_student.jpg).
• Use a full stop (.) only in front of the file name extension.

Sending a file

University of Helsinki theses: Submit your order to Unigrafia here:  https://unigrafia.fi/vaitoskirjan-tilaus-helsinki/

If the publication is not in a standard format, i.e. a glue-stitched, B5-sized (176 x 250 mm) doctoral thesis of the University of Helsinki printed on standard materials, please ask for further instructions from the address customerservice@unigrafia.fi .

Aalto University’s doctoral thesis is ordered through the publishing platform. More information can be found here: https://www.aalto.fi/en/services/publishing-doctoral-theses.

If you want us to do the book layout in Unigrafia (finishing the layout of the interior) or you want graphic design for your book, send us a request for quotation at https://unigrafia.fi/en/request-a-quote-for-a-dissertation

Or, send the files via email to customerservice@unigrafia.fi – Please add the tracking code you received when ordering this print product.

Proofs

After 2-4 working days from the arrival of the material, a proof of the printed product is sent to the customer either electronically or in printed form. The proof must always be approved in writing, e.g. by email. After the approval the printing begins.

Types of proofs

• PDF proof (you can proofread and check the outcome on a computer screen. The colours are not representative of the final printed product.)
• Printed proof (separate charge, you can proofread and check the product’s appearance on paper. The proof will not necessarily be representative of the final printed product in terms of materials, colours and print quality.)
• Contract proof (separate charge, the proof and finished printed product are very close in colours and print-quality. Proofs are printed on the same material as the final product.)

Corrections

If you notice an error after you have already approved the final draft, contact us immediately.

For alterations made when the material is already in print as well as other additional work, we charge an hourly rate 107,26 €/h, (VAT incl.).

3. Receiving the product

Delivery methods

Unigrafia uses for printing a subcontractor that has been agreed with the university.

Dissertations are delivered by post as an express delivery package. Make sure that the recipient is present at the delivery address throughout the day.  Unigrafia may write “Janitor” in the delivery address in addition to the doctoral candidate’s name if the delivery address is at the university’s department. If the recipient is not there, the package will be taken to a Posti collection point for collection. Unfortunately, the exact time of the transport cannot be booked separately and the driver will not call in advance.

You can also pick up your dissertation books without shipping costs at PunaMusta’s office in Vantaa, at Koivuhaantie 2 A, 01510 Vantaa. Books can usually be picked up on the weekday following delivery between 10 am and 2 pm. The printing house sends a message about the completion of the work. There is no pick-up point for other printing works in Koivuhaka.

Unigrafia delivers the electronic display copy and the National Library copies directly to the destination. You must take care of the distribution of the other copies yourself. Books delivered to the National Library (six or seven copies depending on your faculty) are included in the number of copies.

Delivery time

Delivery times vary to the print product type. After the order, you will receive an email confirmation with an estimated delivery time. The typical total delivery time for a doctoral thesis is two weeks, however, at least 6 business days after approval of the draft. After placing the order, you will receive an order confirmation in your e-mail, which mentions the estimated delivery time.

The schedule will be confirmed after you have approved the print.

You will also receive an email or a message on your mobile phone when the product you ordered is ready for collection.

Quick delivery

If you need the product in less than 5 days after the approval of the proof, it will be done as an express service with an additional charge of 124€ (VAT incl.).